Prior Period Lock is used to lock financial details to reduce fraudulent activities and reporting discrepancies.
A common reporting discrepancy presents when payments have been made to Providers, then someone changes treatment information. A Provider may then be over or underpaid and there is no way to know.
Prior Period Lock will allow changes - by selected people only - in a locked period, and will show in reports on the date of the change.
For example: if treatment dated 22/10/2020 is modified on the 03/11/2020, when running a report that includes the 03/11/2020, the changes will show.
The most common times to lock financial data are:
End of each day, after reconciliation, or
After paying employees/contractors
Some examples of the Prior Period Lock feature are the inability (without security permission) to:
Create an invoice as per treatment date if the treatment is in the locked period
Delete an invoice if the invoice is already in the locked period
Change the provider if the treatment/invoice is in the locked period
Create receipts in the locked period
Create bank slips in the locked period